User manual translation: when do you need it?
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Technical translation of user manuals: what you need to know
A precise technical translation goes far beyond merely transferring words from one language to another. In sectors like aviation, transportation, or telecommunications, a poorly translated phrase can have serious consequences. In this article, we’ll outline practical tips for translating manuals that will help minimize errors and ensure the highest quality in technical projects.
What is a user manual translation, and when is it needed?
Why is it key to have a good translation for technical manuals?
Technical manuals are essential documents in many industries. They educate users on the safe operation of machinery, maintenance of devices, or configuration of technological systems. If an inaccurate translation is made, it can lead to:
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Operational failures or serious breakdowns
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Disruptions in the production process
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Health risks for users
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Costly legal claims
In addition to the operational risk, a bad translation also reflects poorly on the brand image. A clear, well-structured manual in the user’s language greatly enhances the customer experience and strengthens the perception of professionalism and credibility of the company.
What should you keep in mind before translating a technical manual?
Three things are essential to keep in mind before starting a project:
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Objective of the Manual: Depending on the purpose of the manual, it will require a different approach. For example, a manual for using a device is not the same as one for maintenance, or if it simply has a more educational tone.
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Target Audience: Translating for a specialized professional is not the same as translating for an end user with no technical knowledge.
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Reference Materials: Having glossaries from the client, previous manuals, and other related documents will improve the coherence and accuracy of the translation.
7 tips for translating manuals that make a difference
If you want a quality technical translation, following these seven tips for translating manuals can make all the difference:
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Translate only what you understand (and ask about anything unclear)
Don’t translate blindly; if something is ambiguous or unclear, ask the client directly or consult reliable sources. Precision is always key. -
Read the entire manual before starting
Understanding the context, general content, and structure of the text before translating will help you identify repetitions, anticipate concepts, and work smoothly. -
Create and update a specialized glossary
Having a technical glossary with client-approved terms will save time and make long-term work easier. -
Use CAT tools to maintain consistency and save time
Using Computer-Assisted Translation (CAT) tools allows you to reuse previously translated segments and maintain terminology consistency throughout the text. -
Respect the original format and style
All icons, warning symbols, bold text, etc., serve a function, and it’s essential that they are maintained as-is or adapted faithfully to the target language. -
Adapt the content to the destination country
Each country has different technical standards, units, or references, so it’s crucial that the translated content is clear and applicable to the local context of the target country. -
Review, test, and validate with industry experts
A final review by a technical reviewer or even field testing can prevent critical errors and improve the final translation outcome.
What sets a professional technical translator apart from a general translator?
Not all translators are suited to handle technical documentation. A good specialized translator is distinguished by:
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Having specialized training in specific sectors or areas such as medical, industrial, mechanical, etc.
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Knowledge of relevant international standards (ISO, ANSI, UNE, etc.)
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Ability to identify errors in the original document and suggest corrections and improvements.
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Competence in using CAT software and managing technical glossaries.
Glossaries, translation memories, and CAT tools: key allies in technical projects
Glossaries, translation memories, and CAT tools are essential resources for ensuring both quality and consistency in the translation of technical manuals.
A glossary is a list of technical terms with their previously approved equivalents in different languages, ensuring consistent use of client-specific terminology. Translation memories store already translated segments that can be reused in future similar projects, helping to reduce time. CAT tools integrate these memories and glossaries, allowing translators to work more efficiently with less margin for error.
Sharing these resources with the client from the beginning of the project is vital to improve collaboration and ensure that the final result truly reflects the company’s terminology and style.
Recommendations for companies needing to translate manuals
If you frequently need to translate technical manuals, it’s important to consider the following key aspects:
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Choose a specialized provider: Make sure the agency or translator has proven experience in your company’s sector.
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Provide all necessary information: Previous manuals, glossaries, specifications, etc. The more the translator knows, the better the final result.
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Don’t just go by price: A bad translation can end up being very costly in the long run. Look for quality, experience, and reliability.
Following all the detailed advice for translating manuals will help improve both the content and understanding of products in international markets. A good technical translation not only conveys information but also builds trust.
Want to ensure the quality of your technical manuals?
At Specialty Translations, we have a team of professionals with over 40 years of experience across multiple sectors. Contact us today for a no-obligation consultation!
